---
url: /application-manual/groups-and-events.md
description: >-
  Find events, use groups and filters, edit published details, and understand
  drafts, privacy, duplication, and deletion.
---

# Organize and Manage Events

Use **Events** to find and manage your calendar events and RSVP registrations. Switch between the event overview and **Groups** to work with individual events or their containers.

[Open Events in the app](https://app.add-to-calendar-pro.com/)

## Find an event {#events}

Use **Search Events**, **Filter by Group**, and the date filters to narrow the overview. If an older event is missing, check **Hide past events** and clear filters before searching again.

**Table View** shows events as rows. **Calendar View** lets you browse by day, week, or month. Events without a fixed date, including date-free forms and dynamic dates such as “today”, appear only in the table.

For recurring or multi-date events, date filtering uses the earliest start and latest end across their dates. Open an event to inspect its individual dates.

## Organize events into groups {#groups}

Choose a useful group name, such as “Customer training”, and use **Internal note** to explain its purpose to colleagues. That note is for your team, not your audience.

Choose **Calendar Subscription → No** for a normal organizational group. For an ongoing calendar, follow [Calendar subscriptions](/application-manual/calendar-subscriptions). A [public event list](/application-manual/event-list) is a separate way to display a group's events on your website.

To move an event, open it and choose **Change Group** from its additional actions. The event, current group, and destination must be published. External-calendar groups cannot receive events; groups using their own events as a subscription have additional compatibility rules.

## Edit and publish changes

1. Open the event and update the relevant fields.
2. Check the preview, including dates and connected templates.
3. Choose **Save as draft** to save your edits.
4. Choose **Publish** when the saved changes are ready for your audience.

Saving a draft is not the same as publishing. Do not use draft status to withdraw information that was already distributed. Published changes may take **3–10 minutes** to appear across delivery systems.

For an RSVP event with responses and event distribution enabled, publishing offers **Publish** or **Publish + inform**. The second option also emails participants about the update. It is not a guarantee that an event already imported into someone's calendar will update automatically.

## Duplicate or withdraw an event

Use **Use copy for new event** to start a separate event with existing settings. Check the new dates, connected templates, and sharing links before publishing it.

### Public and private {#detail-page-1}

The additional-actions menu offers **Set private**. This stops public delivery of the event information and pre-built calendar file; connected buttons and RSVP forms stop working too. It does not recall files people already downloaded. Use **Set public** to make the event available again.

### Delete only when you mean to remove it

Deleting an event cannot be undone. Deleting a group also deletes its included events, and their integrations stop working. In Calendar View, deleting one displayed date of a multi-date event deletes the **whole event**, not just that date.